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Records Retention Center: Records Retention Schedule

Provides a link to the state Records Retention Schedule for Universities, and contact information if help is needed.

Statutory Requirement for Records Retention

As a public agency, defined by KRS 61.870, Murray State University is required by law to establish a comprehensive records management program (KRS 171.680). Public records are defined in KRS 61.870 as documentary materials in all physical formats which are "prepared, owned, used, in the possession of or retained by a public agency."

Records Retention Schedule

The above link provides access to Kentucky's official Records Retention Schedule for Universities. See the table of contents below to aid in locating the section needed.

In each section of the Records Retention Schedule, you will find the titles of different kinds of records, a description of those records, and the retention and disposition requirements for them.

Table of Contents

Section Type Pages
A General Records 1-13
B Fiscal Records 14-18
C Awards Committees 19
D Student/Course Records 20-31
E Libraries/Archives/Museums 32-33
F Personnel/Payroll Records 34-41
G Buildings/Grounds/Physical Plant 42-44
H University Housing Records 45
I Athletics 46-48
K Food Services 49
L Bookstore 50
M Campus Police 51-55
O Financial Aid 56
P Real Property 57
Q Medical Records 58-61
R Sponsored Programs 62-63
T Legal Office 64
U Electronic and Related Records 65-80
V Administrative Services Development Office 81
W Animal Diagnostics Laboratories 82-83
X Plant Disease Diagnostic Laboratory 84
Y Regulatory Service Records 85-92

Records Retention of Student Records, for Faculty