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Records Retention Center: Records Retention Schedule

Provides a link to the state Records Retention Schedule for Universities, and contact information if help is needed.

Statutory Requirement for Records Retention

As a public agency, defined by KRS 61.870, Murray State University is required by law to establish a comprehensive records management program (KRS 171.680). Public records are defined in KRS 61.870 as documentary materials in all physical formats which are "prepared, owned, used, in the possession of or retained by a public agency."

Records Retention Schedule

The above link provides access to Kentucky's official Records Retention Schedule for Universities. See the table of contents below to aid in locating the section needed. In each section of the Records Retention Schedule, you will find the titles of different kinds of records, a description of those records, and the retention and disposition requirements for them.

Table of Contents

Section Type Pages
A General Records 1-12
B Fiscal Records 13-17
C Awards Committees 18
D Student/Course Records 19-30
E Libraries/Archives/Museums 31-32
F Personnel/Payroll Records 33-40
G Buildings/Grounds/Physical Plant 41-43
H University Housing Records 44
I Athletics 45-47
K Food Services 48
L Bookstore 49
M Campus Police 50-54
O Financial Aid 55
P Real Property 56
Q Medical Records 57-60
R Sponsored Programs 61-62
T Legal Office 63
U Electronic and Related Records 64-79
V Administrative Services Development Office 80
W Animal Diagnostics Laboratories 81-82
X Plant Disease Diagnostic Laboratory 83
Y Regulatory Service Records 84-86
Z Radio and Television Records 87-91
Electronic System With Included Records Series

1-3

 

Records Retention of Student Records, for Faculty