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Records Retention Center: Records Retention Schedule

Provides a link to the state Records Retention Schedule for Universities, and contact information if help is needed.

Statutory Requirement for Records Retention

As a public agency, defined by KRS 61.870, Murray State University is required by law to establish a comprehensive records management program (KRS 171.680). Public records are defined in KRS 61.870 as documentary materials in all physical formats which are "prepared, owned, used, in the possession of or retained by a public agency."

Records Retention Schedule

The following link provides access to Kentucky's official Records Retention Schedule for Universities. I have provided a table of contents below to aid in locating the section needed.

In each section of the Records Retention Schedule, you will find the titles of different kinds of records, a description of those records, and the retention and disposition requirements for them.

  Records Retention Schedule

last updated  December 2017

Table of Contents

Section Type Pages
A General Records 1-12
B Fiscal Records 13-17
C Awards Committees 18
D Student/Course Records 19-30
E Libraries/Archives/Museums 31-32
F Personnel/Payroll Records 33-40
G Buildings/Grounds/Physical Plant 40-43
H University Housing Records 44
I Athletics 45-47
K Food Services 48
L Bookstore 49
M Campus Police 50-52
O Financial Aid 53
P Real Property 54
Q Medical Records 54-58
R Sponsored Programs 59-60
T Legal Office 61
U Electronic and Related Records 62-77
V Administrative Services Development Office 78
W Animal Diagnostics Laboratories 79-80
X Plant Disease Diagnostic Laboratory 81
Y Regulatory Service Records 82-84